Excel Spreadsheet Upload Support

This guide provides detailed instructions for uploading participant data into RhetoTab using Excel spreadsheets. It covers the process for managing roles such as Debaters, Patrons, Judges, and Tabmasters.

• On this page

  • Uploading Spreadsheets
  • Handling Missing Emails
  • Special Considerations
  • Organizers and Sponsors

Uploading Spreadsheets

RhetoTab supports the upload of participant data via Excel spreadsheets. This feature allows you to register multiple participants at once, streamlining the process. Here’s how to do it:

1. Access the Upload Page:

   • Navigate to the tournament details section on RhetoTab and select the "Participants" tab.
   • Click the "Upload Excel" button.

     {success} Note: This button is available only to Tabmasters and Patrons.

2. Download the Template:

   • In the pop-up window, select the category you wish to upload.
   • Click the "Get Template" button and wait for the download to complete.

     {info} Tabmasters can choose any category, while Patrons only have access to the Debaters template.

3. Complete the Template:

   • Fill in the required details in the downloaded Excel file. Ensure all mandatory fields are completed.

     {info} Some computers might have editing disabled for downloaded files. In this case, you might need to enable editing in MS Excel.

   • For all templates, the fields for names, school, and category are required.
   • Where applicable, the category can only be General, Advanced, Intermediate, or Junior.
   • If emails are required and are not available, leave the email field blank.

     {danger} Do not delete columns even if they are not applicable, as this could cause server errors. Leave them blank instead.

4. Upload the Completed Template:

   • Return to the "Upload Participants" section and select the completed Excel file.
   • Wait until the "File ready to upload" message appears.
   • Once ready, click the "Upload" button.
   • If the upload is successful, a "Participants uploaded successfully" message will be displayed.

Handling Missing Emails

For participants without emails (e.g., underage debaters), Tabmasters and Patrons can leave the email columns blank in the spreadsheet. The system will automatically generate provisional emails for these participants.

{info} Please note that these provisional emails are not valid for public use and are only for logging into RhetoTab.

{success} Provisional Emails: Use the same provisional email for the same debater in future tournaments. Provisional emails can be updated by contacting HollyTech Solutions staff, allowing users to secure their accounts and reset passwords.

Special Considerations

Role-Specific Permissions: Tabmasters have full permissions to manage participant uploads, while Patrons have limited permissions.

Email Management: Provisional emails generated for participants can be updated by contacting HollyTech Solutions staff. This ensures account security and allows for password resets if necessary.

For further assistance, refer to the Support section or contact the RhetoTab support team.

Organizers and Sponsors

Currently, RhetoTab does not support the upload of Organizers and Sponsors via Excel spreadsheets. These entities must be added manually through the system.

Please check the Organizers and Sponsors in Participant Registration Section for details about how to achieve this.

Enjoy your tournament!